Why fees belong on the academic platform
Fee questions are among the most common reasons students and parents contact an institution. When fee data sits in a separate accounting tool, staff cannot answer quickly, reminders go to the wrong people and holds on registration or results are applied inconsistently.
Acadlytic is designed to manage the student-facing side of finance (fee plans, invoices, payments, concessions and reminders) and integrates with your accounting or ERP for the general ledger.
Planned capabilities
Fee structures
Programme, year and category-based fees, with optional components and effective dates.
Instalments
Payment plans with due dates and automated, courteous reminders.
Concessions & scholarships
Approval workflows for discounts, waivers and scholarships, with audit history.
Online payments
Collect through payment gateways with automatic matching to invoices.
Receipts & statements
Instant receipts and on-demand statements in the student and parent portals.
Reconciliation
Daily matching of gateway settlements to invoices, with exceptions flagged.
Who it is designed for
| Role | Typical tasks |
|---|---|
| Finance team | Configure fees, approve concessions, reconcile settlements, export to accounting |
| Student services | Answer fee queries with full context, arrange payment plans |
| Students & parents | View dues, pay online, download receipts |
| Leadership | Monitor collections, dues ageing and concessions by programme |
Frequently asked questions
Can Acadlytic handle instalment plans?
Yes, that is the plan. Fee plans can be split into instalments with due dates and automatic reminders to students and linked parents.
How are scholarships and concessions approved?
Through approval workflows with limits by role, and every concession is recorded against the student’s fee plan with its approver.
Does Acadlytic replace our accounting system?
No. It is designed to manage student-facing billing and collections and to post summarised entries to your ERP or accounting system.